Free Invoice Template
An invoice is a formal request for payment, issued after work is completed or goods are delivered.
Create your invoice now
Fill in your details on the left, watch it build in real time on the right, then download as a PDF — completely free, no account needed.
| Description | Qty | Price | Tax % | Total |
|---|
Nothing you type here is uploaded anywhere — your invoice is built entirely in your browser.
An invoice is a formal request for payment, issued after work is completed or goods are delivered. It’s the document that actually gets you paid, which is why the details matter: a clear invoice number, accurate line items, the right tax rate, and unambiguous payment terms all reduce the chance of a delayed or disputed payment.
What to include on a invoice
- A unique invoice number
- Your business name, address, and contact details
- Your client’s name and billing address
- Invoice date and payment due date
- An itemized list of goods/services with quantity and price
- Applicable tax rate(s)
- Total amount due and accepted payment methods
How to fill in this invoice template
- Add your logo and business details — name, address, email and phone. Add a tax or VAT number if you’re registered.
- Enter your client’s details — the legal or company name and billing address their accounts team will recognise.
- Check the invoice number — the generator suggests the next one in sequence; edit it to match your own numbering.
- Set the invoice date and payment terms — Due on Receipt, Net 15, Net 30, Net 60 or a custom date. The due date is calculated for you.
- Add line items — a clear description, quantity and unit price for each product or service. Add a tax rate per line where needed.
- Apply any discount or shipping — as a percentage or fixed amount.
- Add notes — payment instructions, bank details, a thank-you message or late-payment terms.
- Download as PDF, Word or Excel and send it to your client.
The parts of a professional invoice
| Section | What goes in it | Why it matters |
|---|---|---|
| Header | “INVOICE”, your logo and business details | Makes the document instantly recognisable |
| Invoice number | Unique, sequential (INV-0042) | Needed for tracking, tax records and payment matching |
| Dates | Invoice date and due date | Starts the payment clock |
| Bill to | Client’s name, billing address, email | Ensures it reaches the right accounts team |
| Line items | Description, quantity, rate, amount | Shows exactly what is being charged |
| Totals | Subtotal, tax, discount, shipping, total due | The number the client actually pays |
| Payment details | Bank transfer details, payment link, accepted methods | Removes friction from paying |
| Notes / terms | Late fees, thank-you, PO number | Sets expectations and reduces disputes |
Which kind of invoice do you need?
- Standard invoice — the everyday bill for completed work or delivered goods.
- Proforma invoice — a preliminary invoice before the sale is final, often for customs or deposits. See the proforma template.
- Interim / progress invoice — billed in stages on long projects (common in construction).
- Recurring invoice — the same amount on a schedule, such as a monthly retainer or rent.
- Final invoice — the closing bill for a project, deducting deposits and progress payments.
- Credit note — reduces or cancels an invoice. See the credit note template.
- Commercial invoice — used for international shipments and customs clearance.
Tips to get invoices paid faster
- Send it the day the work is delivered. Every day you wait is a day added to when you get paid.
- Use short, clear payment terms and put the due date in bold — “Due 30 May” is clearer than “Net 30”.
- Offer more than one way to pay, and include the details on the invoice.
- Address it to the person who pays, not just your day-to-day contact.
- Follow up on the due date with a friendly reminder. See our guide to common invoice mistakes that delay payment.
Frequently asked questions
What is an invoice?
An invoice is a document a seller sends to a buyer requesting payment for goods or services provided. It lists what was supplied, the amount owed, the due date and how to pay, and it’s a key record for both parties’ accounting and taxes.
Is this invoice template really free?
Yes. You can create, download and print as many invoices as you like with no signup, no watermark and no time limit.
Can I add my logo to the invoice?
Yes — use the Upload Logo button. Your logo appears on the preview and in the downloaded PDF and Word files.
What is the difference between an invoice and a bill?
They’re the same document seen from two sides: the seller sends an invoice; the buyer receives it as a bill to pay.
Can I save my invoice and edit it later?
Download it as a Word or Excel file if you want to edit it later. The generator itself doesn’t store your data on any server, which keeps your information private.