Frequently Asked Questions
Everything about using the generator, exporting, and pricing.
Do I need to create an account to make an invoice?
No. The entire generator works with no signup — fill in your details and download.
Is my data private?
Yes. Your invoice is built entirely in your browser using JavaScript — nothing you type is uploaded to a server.
What file formats can I export to?
PDF is the primary export (via the Download PDF button, or your browser’s Print → Save as PDF as a reliable fallback). Word and Excel-compatible downloads are also available from each template’s page.
Can I use this for international clients?
Yes — select your client’s currency in the generator, and use our Currency Converter tool if you need to convert an amount first.
How does invoice numbering work?
The generator automatically suggests the next sequential invoice number (stored locally in your browser), but you can edit it to match your own numbering system at any time.
Is there a limit on how many invoices I can create?
No — the free generator has no invoice cap, no watermark, and no time limit.
Can I add my own logo?
Yes — use the “Upload Logo” button in the generator; it appears on your invoice and in the downloaded PDF.
Does the tool calculate sales tax for me?
You enter the tax rate per line item (supporting different rates on different lines), and the generator calculates the tax total automatically. For help finding the right rate, see our Sales Tax Calculator.
How do I download my invoice as Word or Excel?
Under the main download button, choose Word or Excel from ‘Also download as’. On our Word, Excel, Google Docs, Google Sheets and Numbers format pages, the main button downloads that format directly.
Does the Excel invoice calculate totals?
Yes. Line amounts, subtotal, tax, discount and total due are live formulas, so they update if you edit quantities or prices.
Can I change the document title, for example to Receipt or Quote?
Yes. Each document template — receipt, quote, purchase order, credit note, proforma and packing slip — uses the right title automatically.
Can I add a discount or shipping charge?
Yes. Add a percentage or fixed discount and a shipping/handling amount; both are reflected in the total.
How do I set payment terms and the due date?
Choose Due on Receipt, Net 15, Net 30, Net 60 or a custom date. The due date is calculated from the invoice date automatically.
Can I use the generator on my phone?
Yes. It works in mobile browsers on iPhone and Android, and you can download and share the PDF from your phone.
Why did my invoice number reset?
The next invoice number is stored in your browser. If you clear your browser data or use another device, it starts again — just type the number you want.
Is the invoice legally valid?
An invoice’s validity depends on its contents — your details, your client’s, a unique number, dates, items, amounts and any required tax details — not on the software that created it. Some countries have extra requirements, such as VAT numbers or e-invoicing for certain sales.
Can I accept online payments through the invoice?
We don’t process payments, but you can add your bank details or a payment link from your own payment provider in the notes field.
Do you store my invoices?
No. Invoices are built in your browser and aren’t uploaded. Download a copy of each invoice for your records.