Invoice Templates by File Format
Download your invoice in the format that works for your workflow — Word, Excel, PDF, Google Docs, Google Sheets, or Numbers.
Invoice Template Word
Editable .docx — change wording and layout freely.
Invoice Template Excel
Real .xlsx with live formulas for totals and tax.
Invoice Template PDF
Fixed layout that looks the same on every device.
Invoice Template Google Docs
Upload to Drive and edit online with your team.
Invoice Template Google Sheets
Spreadsheet invoice with formulas, in your browser.
Invoice Template Numbers (Mac)
Opens natively in Numbers on Mac, iPhone and iPad.
Which invoice file format should you choose?
| Format | Editable? | Auto totals? | Best for |
|---|---|---|---|
| No | — | Sending to clients | |
| Word | Yes | No | Custom wording, terms, cover notes |
| Excel | Yes | Yes | Bookkeeping, recurring billing |
| Google Docs | Yes, online | No | Collaboration, editing on any device |
| Google Sheets | Yes, online | Yes | Shared tracking with a partner or accountant |
| Numbers | Yes | Yes | Mac, iPhone and iPad users |
A common workflow: keep an editable Word or Excel copy for your records, and email the client a PDF.
One generator, every format
Every format page uses the same free generator. Fill in your invoice once and download it in the format named on the page — each page also offers the other formats, so you can grab a PDF to send and an Excel copy to keep. Excel and Sheets downloads include live formulas; Word and Google Docs downloads are fully editable documents. Need a different document type? See templates by document type.
Frequently asked questions
What is the best file format for an invoice?
PDF is best for sending, because it looks the same everywhere and can’t be changed by accident. Word or Excel is best for keeping an editable copy.
Can I download the same invoice in more than one format?
Yes. Each format page has a main download button and an ‘Also download as’ option for the other formats.