Cleaning Service Invoice Template
Cleaning service invoices for recurring clients benefit from noting the specific service date and frequency (weekly, biweekly) directly on the invoice, since clients on a recurring schedule can lose track of which visit an invoice corresponds to.
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Cleaning service invoices for recurring clients benefit from noting the specific service date and frequency (weekly, biweekly) directly on the invoice, since clients on a recurring schedule can lose track of which visit an invoice corresponds to.
Typical cleaning service line items
- Recurring cleaning — biweekly visit, March 14 2026
- Deep-clean add-on — inside oven and windows
- Supply fee (client-requested eco-friendly products)
Cleaning Service-specific invoicing tips
- State the exact service date, not just the billing period, especially for recurring clients receiving multiple invoices per month.
- Bill one-time add-ons (deep clean, move-out clean) as separate line items from the standard recurring rate.
How to invoice for cleaning services
Cleaning businesses often bill the same clients every week or month, so a cleaning service invoice template needs to handle recurring visits, add-on tasks and supplies without becoming confusing.
- Show the service period and visit dates — “Weekly cleaning — 4, 11, 18, 25 March”.
- Name the service type: standard, deep clean, move-in/move-out, post-construction, office or janitorial.
- Itemize add-ons — inside oven, inside fridge, windows, laundry, carpet spot cleaning.
- List supplies if the client pays for them separately.
- Note missed or cancelled visits and any late-cancellation fee from your policy.
How cleaning services are priced
| Pricing method | Example |
|---|---|
| Flat rate per visit | 3-bed home standard clean — $160 |
| Hourly per cleaner | 2 cleaners × 3 hrs @ $40/hr |
| Per square foot (commercial) | Office 4,000 sq ft @ $0.10 per visit |
| Monthly contract | Office janitorial, 3×/week — $1,400/month |
| Add-on services | Inside oven $35; interior windows $5/window |
Recurring clients usually get a lower per-visit rate than one-time deep cleans — show that discount on the invoice so the value is visible.
Sample monthly cleaning invoice
Cleaning business invoicing tips
- Invoice recurring clients on a set schedule — weekly, bi-weekly or monthly — and keep the same invoice layout each time.
- Put your cancellation policy in the notes field (e.g. “Cancellations with less than 24 hours’ notice are charged at 50%”).
- For commercial contracts, reference the contract and the site address, and include a PO number if the client uses them.
- Check local sales tax — some US states tax cleaning and janitorial services, while others don’t tax residential cleaning.
- Tips: if clients tip through your invoice, show the tip on its own line; tips are generally income to the cleaner.
Frequently asked questions
How do I invoice for house cleaning?
List each visit with its date and price, add any extra tasks as separate lines, include supplies if the client pays for them, and state the due date. Recurring clients are usually invoiced weekly or monthly.
Do cleaning services charge sales tax?
It depends on the state. Some US states tax janitorial and cleaning services (often commercial cleaning), others exempt residential cleaning. Check your state’s rules.
Should I charge hourly or flat rate for cleaning?
Flat rates per visit are popular with homeowners because the price is predictable; hourly suits irregular or very large jobs. Commercial cleaning is often priced per square foot or as a monthly contract.